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Microsoft Word is a beloved application used by typists all over the world. The program is packed with with all kinds of features, many of which you might never come across when you’re typing up a report, short story, essay, or whatever else you might be working on. To help you uncover some of the lesser-known tricks the software is capable of, we present a bunch of our current favorites. Here are 18 tricks that will turn you into a master of Microsoft Word.
1) Tell Word what you want to do
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Recent versions of Word have a very helpful “Tell me what you want to do” field above the ribbon toolbar which you’ve probably been ignoring. It’s not just for beginners. Type a few words related to any command to quickly navigate through Word’s labyrinthine menus.
2) Find your previous location
For those particularly long documents, it’s often handy to be able to jump back to the cursor’s previous position, particularly after closing and reopening something. To switch to where the cursor was the last time you saved a document, use the Shift+F5 shortcut.
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3) Generate filler text automatically
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Here’s an oldie, but a goodie. Word can generate lorem ipsum (or filler) text for you automatically whenever you need it. Type “=lorem(p,l)” straight into your document. Replace “p” and “l” with the number of paragraphs and lines you need to generate.
4) Double-click to hide white space
If you’re viewing a document in the print layout (as if it’s actually on a page), then you can quickly hide the superfluous white space by hovering the mouse cursor over the gap between the page and toolbar, then double-clicking. Double-click again to bring it back.
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5) Quickly insert hyperlinks
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Once you’re inserting links this way, you’ll never go back to the more long-winded methods. Highlight the text you want to build a link on, hit Ctrl+K, and then paste in your URL and hit Enter. Easy. And the same trick also works in Google Docs, by the way.
6) Double-click to write anywhere
Messing around with tables and columns to get the perfect layout can be time-consuming, but Word is able to handle basic page layouts without any help from you. Just double-click in any position on the page where you want text, and start typing.
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7) Search the web with Smart Lookups
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Highlight a word or phrase, right-click and choose Smart Lookup. It’s your shortcut to researching something on the web without having to bother your web browser. It doesn’t work perfectly every time but it’s still helpful to have, and it provides word definitions too.
8) Change the default font
Veteran Word users will know you can change the font Word uses for new documents from the Font dialog box. In Word 2016, click the pop-out arrow in the lower left of the Font pane on the ribbon toolbar, set your values accordingly, then click Set As Default.
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9) Make the ribbon your own
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You know you don’t have to settle for the default ribbon layout that Microsoft gives you? Get the tools you use most often to the fore by choosing File, then Options, then Customize Ribbon. Edit the existing tabs or set up a brand new one for yourself.
10) Select arbitrary areas of text
Need a text selection that goes vertically rather than horizontally? Want to start a selection in the middle of a word? Just hold down Alt before you click and drag, and you’ll be able to select any rectangle of text you like, ready for formatting or deleting.
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11) Hide spelling and grammar mistakes in one document
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Newer versions of Word let you turn off those red and green lines for the current document only if you don’t want them cluttering up your pages. Open the File menu, then click Options and then Proofing. Tick the two Hide.. options at the foot of the dialog box.
12) Add text to the spike
The spike is a temporary holding place for text cut from the document. Use Ctrl+F3 to add text to the spike, or Ctrl+Shift+F3 to paste it. On the Insert tab, open the Quick Parts menu (above the Text heading), then pick AutoText to view the spike’s current contents.
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13) Make your own AutoCorrect rules
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AutoCorrect can be by turns very useful and very frustrating, but you can set your own rules by opening File and Options, then the Proofing tab, then clicking AutoCorrect Options. You can set up your own auto-replace rules for text snippets if you like.
14) Get rid of unwanted formatting
The wrong formatting can really mess up a document, whether you’ve edited it yourself or pasted it in from somewhere else. Use Ctrl+Space or click the Clear All Formatting button (an eraser on an A on the Home tab) to remove formatting from highlighted text.
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15) Save yourself some eye strain
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Ploughing through long documents isn’t usually much fun (depending on the document), but you can save some of the strain on your eyes by switching to Read Mode (from the icon on the View ribbon) and then selecting View then Page Color and Sepia from the list.
16) Delete entire words at a time
This is quite an elementary one that you might not be aware of. You don’t have to peck away at the keyboard to delete text. Hold down Ctrl while pressing Backspace and you can erase entire words at a time, making it much easier to clear out your unwanted prose.
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17) Replace all the images in a document
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There’s a quick way to swap every image in a document. Get your replacement image on the clipboard from inside Word, then open Find & Replace (Ctrl+H): put “^g” (all graphics) as the find value and “^c” (the clipboard contents) as the replacement, then Replace All.
18) Use Word’s built-in calculator
Open the Quick Access Toolbar menu (top left) then pick More Commands and All Commands and add the Calculate option. Choose this from the Quick Access list whenever a sum (e.g. “=2+2') is highlighted and the result appears on the status bar.
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This app is only available on the App Store for iOS devices.
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Clever gives everyone at a school and district secure single sign-on access to any online resource or application—all at no cost. Within your personalized Clever Portal, you can easily access all textbooks, files, website links, and applications.
Use your Clever login or a Clever Badge to sign in on your iPhone or iPad. Using this app requires that your school or district is set up with Clever. If you don't have Clever, ask your school or district technology team to sign up at clever.com/signup. 'Clever is dramatically changing how we use software in Oakland schools for the better.' - John Krull, Oakland Unified School District 'Clever Badges have been a game changer for our K-2 teachers because it has given them a more efficient access point with our youngest students. Logging in has been a laborsome task, but Badges take a bite out of that.' Mark Henderson, Fayette County Schools What’s NewRatings and Reviews
133 Ratings
Clever Things To Do In Word CookiesIt’s terrible!
It needs to access camera, it only takes you to the real internet, and it doesn’t even let me press the button! But the website on a computer or laptop it’s great! DON’T get this app if you have a phone or tablet! But at first, it was great for phones and tablets.I have a tablet.??????????????????????????????
This is stupid
When I do this on my phone it just goes to a lesson and starts it when I didn’t even tap the screen, also doing it on a mobile is awful there’s not even room to read the words. And I have a HUGE problem with TTM because it’s mostly word problems that I can’t even figure out, it’s not teaching me anything. When you do the first part of the lesson on TTM and you don’t past, you them have to spend a WHOLE hour to finish and past the whole lesson! Like where do you think we have time to do that in life! These pet need to know we have things to do in life instead of just sitting there for HOURS!
Awesome but...
When I go on the app AFTER SCHOOL it always tells me “play after school.” when it’s already after school but overall its a very good app ?
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